Am I responsible for my child’s attendance at school?

The Law states that:

“Parents/Carers are legally required to secure full-time education for children of compulsory school age.
A child registered at school must attend regularly and punctually.”

Children with a good school attendance record are setting themselves up for a better future when they leave
school. It is important that pupils have good attendance and are punctual. In order to ensure this, it is
important that parents reinforce the school’s expectations. Employers want staff who are reliable, so it is in
your interest to make sure that your child has a good school attendance record.

Authorised Absences from School:

Parents should follow the school's illness procedures and contact the school as soon as possible on the first day
and each subsequent day, that your child is ill. You will be expected to provide medical evidence for absence
of seven days or more.

Medical Evidence could constitute an appointment letter, prescription, doctor’s note or a stamped and
completed Toynbee Medical Authorisation form.

Medical Authorisation Form

Medical Appointments:
Parents should try to arrange appointments during school holidays, at weekends or after school hours.
Naturally, there will be times when this isn't possible but Parents should try to give as much advance warning as
possible and bring the appointment letter or card into school.

Religious Festivals & Absence for Exceptional Circumstances:
Where possible, please make any applications for absence in advance. A maximum of three days will be
considered for religious observance only. All absences of this nature will be at the discretion of the

Absence Requests:
All requests for should be sent to the relevant Guidance Manager in the first instance, in all cases it is the
Headteacher’s discretion whether to authorise any absence from school.

Unauthorised Absences from School:

An Unauthorised Absence from school could be when a pupil is:

On Holiday
The Department for Education does not allow Headteachers to authorise Holiday requests for absence from

Absent without Authorisation
Either the school does not accept the reason for absence or no reason for the absence has been given.

Persistently late to school
Pupils will be recorded as ‘Late’ if they are not in school and registered by 8.45am. A Warning Bell will be
sounded at 8.40am, with the Registration Bell sounding at 8.45am. Parents of pupils who are persistently late
will be invited into school for a meeting with the relevant Guidance Manager to discuss ways to improve
punctuality. Subsequent ‘Lates’ will be recorded as unauthroised.

What could happen if your child misses school?

From September 2015 all schools will be required to work with Hampshire County Council to take legal
action if  (under 444A & 444B Education Act 1996)

1. A child has unauthorised absence for 10 or more sessions during any 100 possible school sessions
2. A child is continually late to school and this lateness is unauthorised for 10 or more sessions
3. A child has any unauthorised absence during any publicised formal examinations, assessment or

1 session = 1 half day

The school will endeavor to work with parents to resolve unauthorised attendance issues. This could involve
asking Parents and Pupils to attend meetings with the relevant Guidance Manager and Senior Staff in school. If
a pupil’s attendance does not improve and unauthorized absences continue it could lead to legal and financial

· For a leave of absence taken without permission from the Headteacher you may be issued with a £60
fine per parent per child, rising to £120 if not paid in 28 days leading to prosecution if not paid
in subsequent 21 days

· Parents who fail to pay a Penalty Notice will be at risk of prosecution.

· Parents may not appeal against a Penalty Notice that has been issued.

· An Unauthorised Absence for Holiday (providing the threshold has been met) or where a pupil is absent
for a publicized exam will lead to a Penalty Notice being issued without parents being called to a
meeting at the school.

Key Documents:

Request for Absence Form

Toynbee Medical Authorisation Form

Hampshire County Council Code of Conduct 2015

Hampshire County Council Letter to Parents 2015

Hampshire Penalty Notice Advice to Parents & Careers July 2015

Hampshire County Council Attendance Guidance for Parents
             "There is a clear relationship between absence from school and poor attainment”

                                                   Department for Education

          “Higher levels of attainment are associated with greatly reduced levels of absence”

                                      National Foundation for Educational Research

Attendance at Toynbee

Outstanding attendance is essential if our pupils are to achieve their full potential. Toynbee School promotes the benefits of excellent attendance and punctuality and we will consistently strive to provide an environment where all students feel valued and welcome.  Therefore we will always work towards a goal of 100% attendance for all our pupils.

Graph detailing the correlation between Attendance and Attainment

"a friendly school, fantastic students,
impressive results"
Toynbee School
a specialist humanities school
Mr Matthew Longden - Headteacher
Bodycoats Road, Chandler's Ford, Eastleigh, Hampshire, SO53 2PL
Tel: 023 80269026  Email: